Meeting-to-Action Operations with decisions kept
Consented recordings or meeting notes become decisions, owners and dates, and tasks are created in the team's own system only after a person approves them.
The problem it answers
Decisions made in meetings are lost before the next one, and iSystematic's Meeting-to-Action Operations solution writes each one down with its owner and its date.
What it does
It turns consented recordings or notes into decisions, owners and dates, and creates tasks in the team's system after approval.
It tells decisions from suggestions: brainstorming is never treated as a commitment, and an owner or a date that was not stated is marked unassigned, not guessed.
Recordings are used only with recorded consent, and retention is set before the first meeting. A task that is already open is updated, never created twice.
Built from
It is built from one catalogue workflow and three catalogue patterns.
| Id | Name | What it brings |
|---|---|---|
| W18 | Meeting to Action List | Summarises, separates decisions from suggestions, identifies owners, and waits for approval of tasks |
| P02 | Extract, Validate, Propose | Owners and dates validated; missing values are never inferred |
| P04 | Approval Before Commitment | Task assignment and outside email wait for approval |
| P07 | Deduplicate Before Acting | An identifier check before a task is created |
What it is built on
Three parts of the framework corpus and the catalogue decide how decisions become tasks, and each leaves a record the client keeps.
| Framework | In this solution | Client keeps |
|---|---|---|
| AI Data Governance Framework™ | Recordings used only with recorded consent; retention set before the first meeting | Consent and retention record |
| Tiered Human-in-the-Loop (AP-4) and Capability Contract (AP-5) | Decisions, owners and dates proposed; tasks created in the team's system only after approval | Decision log; approval records |
| Deduplicate Before Acting (catalogue pattern P07) | A task already open is updated, never created twice | Identifier check record |
Five parts apply to every build and are not repeated here: decision rights, the five gate records, a BOE Declaration per control, a vendor assessment for every vendor, and incident response. How we build sets out all of them.
The evidence it leaves behind
Every meeting leaves records the client keeps.
- A decision log
- A consent and retention record
- Approval records
- An identifier check record
- The five gate records and a BOE Declaration per control, as for every build
Typical buyer
The typical buyer is a programme management office or a leadership team.
Status
Proposed, as of 9 October 2026. A solution becomes Piloting or Released only after a documented pilot, and no result is shown for it before then.
How to start
Most organisations start with the Automation Assessment. When meeting follow-up is already the clear first task, a six-week Pilot runs it for one team, with the baseline measured first.
Where to go next
Operations leaders
For COOs: iSystematic's two-week Automation Assessment scores ten candidate tasks, recommends three solutions and sets a baseline before anything is built.
Read more →Leadership Briefing Desk
The Leadership Briefing Desk gives executives a dated briefing from approved sources, every item traced to its source, with a list of what it could not reach.
Read more →Intake to Onboarding
Intake to Onboarding extracts each new request, lists what is missing, prepares the onboarding pack and opens tasks only after a person approves them.
Read more →Board and Committee Pack Preparation
Board and Committee Pack Preparation collects approved inputs, checks them against the agenda and drafts a cover summary with a source map for every paper.
Read more →How we build
How iSystematic builds: every solution uses the same deposited frameworks. See what each part decides, what the client keeps, and each specification's DOI.
Read more →Conformance is self-declared; no regulator endorses this work.
Start with the Automation Assessment
Two weeks, a fixed fee shared on a short call, ten candidate tasks scored and three solutions recommended.